![]() ![]() While, the How to use Condense Data utility refers to the instructions that the QuickBooks Desktop 2018 and earlier users should follow. The What you need to know section is a gentle reminder to all QuickBooks Desktop 2019 users before condensing a file. I appreciate your prompt response, me to provide clarifications with this Condense Data feature in QuickBooks Desktop. This should provide the information you need about the Condense feature of QuickBooks Enterprise, let me know if I can be of additional assistance. To learn more about this process, please check out this article for your reference: Use the Condense Data utility. Your accountant and your technical support have discussed other options and are willing to proceed with Condensing.Condensing cannot be undone at a later point. However, before condensing, make sure it's the best option for your company. If you are having performance issues, the Condense Data utility should help you improve your QuickBooks performance. The Condense Data utility helps streamline your company data file. Hi there, for reaching us out today, I can provide some details about the condense feature of QuickBooks Enterprise 2019. Doesn't help to do this and then have the one hard drive all your data is on crash. ALWAYS BACKUP YOUR COMPUTER AND THESE FILES. (Since you'll have the other files to go back to if you really ever do need to, you could only save maybe 5 years back if you need a smaller file.)Įvery year you'll do the same thing. Pick a date, maybe before 01/01/12 (7 years ago) and let QBs condense the data. Once that's done, open QBs again and go to File Utilities Condense Data. I'd create a separate QuickBooks Archive. I wouldn't put the Archive folder in with your current QBs as the folders may change if you upgrade QBs. Then COPY the QBs file (company_name.QBW) and the Backup File (company_name_date.QBB into an Archive folder and rename them to something like 2018 company_name.QBW and 2018 company_name_date.QBB (date is intentionally first for sorting). So in a couple of months after you've finished all your entries, have all the corrections from the Accountant, etc., etc. I keep a Zipped copy of my QBs file with each years files anyway, but if you don't start now. ![]() (How often have you had to go back for a specific entry from 11 years ago?) So, in theory, you can go back and get the old data if you want.īut having said that, you can use the regular Condense in all the other versions of QBs and with some simple file management, always have the option to go back if you need to. QB2019 allows you to condense and split off data into two files. ![]()
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